Privacy Policy for EngiVision Software

1. Introduction:

Welcome to EngiVision Software. Your privacy is of utmost importance to us. This policy provides details about how we collect, use, store, and protect your personal information.

Full Company Name: EngiVision Software
Contact Details: For any inquiries or concerns regarding this privacy policy or our data practices, you may contact us via email at legal@engivision.io.

2. Data Collection and Use:

At EngiVision Software, we value your privacy and strive to maintain transparency about the data we collect and the purposes for which they are used. Below is a detailed breakdown:

Necessary Cookies:

• Purpose: These cookies are essential for the website to operate correctly. They help in tasks like setting your privacy preferences, logging in, or filling in forms.
• Legal Basis: Legitimate interests (ensuring the site functions correctly and securely).
• Types of Data: Preferences settings, login sessions, form entries.

Analytics Cookies:

• Purpose: To understand user behavior and engagement on our website. This data assists in reporting site usage statistics and, combined with advertising cookies, helps provide more relevant ads across the web.
• Legal Basis: Consent (users have the choice to opt-in).
• Types of Data: Site usage statistics, interaction data with the website and ads.

Advertisement Cookies:

• Purpose: To enhance ad engagement and value by selecting advertising based on user relevance and ensuring users don't repeatedly see the same ads.
• Legal Basis: Consent (users have the choice to opt-in).
• Types of Data: Interaction with ads, frequency of ad views, types of ads viewed.

Functionality Cookies:

• Purpose: To personalize and optimize the user's experience on our website, including retaining chat histories.
• Legal Basis: Consent (users have the choice to opt-in).
• Types of Data: Personalization settings, chat history.

Waitlist Sign-Up:

• Purpose: To allow interested users to join the waitlist for our application.
• Legal Basis: Consent (users provide their email willingly).
• Types of Data: Email addresses.

Newsletter Sign-Up:

• Purpose: To provide subscribers with updates, news, and marketing information related to EngiVision Software.
• Legal Basis: Consent (users provide their name and email willingly).
• Types of Data: Names and email addresses.

We are committed to only using your data for the purposes mentioned above and ensuring its protection.

3. Data Storage and Retention:

Data Storage:

All personal data collected by EngiVision Software is stored securely on servers. We utilize state-of-the-art encryption and security measures to ensure your data remains protected against unauthorized access.

Data Retention:

• Necessary Cookies: These are typically session-based and are deleted when you close your browser or shortly thereafter.
• Analytics Cookies: Retained for 6 months.
• Advertisement Cookies: Retained for 6 months.
• Functionality Cookies: Retained for 6 months.
• Waitlist Sign-Up: Email addresses provided for the waitlist are retained until the user decides to remove their data upon request.
• Newsletter Sign-Up: Names and email addresses are anonymized within 30 days of a user unsubscribing from the newsletter.

4. Data Subject Rights:

At EngiVision Software, we recognize and respect the rights of individuals concerning their personal data. As a data subject, you have the following rights:

• Right to Information: You have the right to be informed about the collection and use of your personal data.
• Right of Access: You can request access to your personal data to verify what we hold and how we process it.
• Right to Rectification: If you believe that any personal data we hold about you is incorrect or incomplete, you can request that we correct or supplement it.
• Right to Erasure ("Right to be Forgotten"): You can request the deletion of your personal data, subject to certain conditions.
• Right to Restrict Processing: Under certain conditions, you can request that we limit the processing of your personal data.
• Right to Data Portability: You can request a copy of your personal data in a structured, commonly-used, and machine-readable format to transfer to another service provider.
• Right to Object: You can object to the processing of your personal data under specific circumstances, including direct marketing.
• Rights in Relation to Automated Decision Making and Profiling: If we use automated decision-making or profiling, you have the right to be informed, and under certain conditions, request human intervention or challenge a decision.

If you wish to exercise any of the above rights or have questions regarding them, please contact us at legal@engivision.io. We are committed to responding to such requests within one month of receipt, as stipulated by the GDPR, but we will aim to respond as promptly as possible. We advise that we might need to verify your identity before proceeding with your request to ensure the security and protection of personal data.

5. Data Transfers and Third-Party Disclosures:

Data Transfers:

EngiVision Software may transfer your personal data outside of the European Economic Area (EEA). When we do so, we ensure that there are appropriate safeguards in place to protect your personal data, and we comply with our legal obligations. This might involve transferring data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission or using specific contracts approved by the European Commission which provide the same level of protection to personal data as it has within the EEA.

Third-Party Disclosures:

We do not sell, trade, or otherwise transfer your personal data to outside parties unless we provide users with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety. Given our use of HubSpot and possibly other tools or services, it is crucial to specify any third-party services that might access or process user data on your behalf. Explicitly list these services, ensuring that they also comply with GDPR or equivalent data protection standards.

6. Data Breach Procedures:

EngiVision Software has implemented robust technical and organizational measures to ensure the security of your personal data. However, in the event of a data breach that compromises your personal data:

• Notification to Authorities: If the breach poses a risk to individuals' rights and freedoms, we will promptly notify the relevant supervisory authority, especially the Polish data protection authority, within 72 hours of discovering the breach.
• Notification to Affected Individuals: If the breach poses a high risk to the affected individuals' rights and freedoms, we will notify those individuals without undue delay. This notification will include information about the nature of the breach, the data involved, potential consequences, measures taken to address the breach, and guidance on how the individual can protect themselves.
• Internal Reporting & Record-Keeping: All breaches, irrespective of their risk level, will be documented internally, including details of the breach, its effects, and the remedial actions taken.

If you have concerns about how we handle your personal data or our privacy practices, you can raise a complaint with us directly by contacting legal@engivision.io.

If you are not satisfied with our response, or believe our processing of your data is not in line with the law, you have the right to lodge a complaint with the Polish data protection authority or the supervisory authority in your respective EU member state.

7. Children's Data:

EngiVision Software does not intentionally collect or process data from individuals under the age of 16 without parental consent. If we become aware that we have inadvertently received personal data from a child under the age of 16 and we do not have parental consent, we will delete such data from our records.

8. Updates to this Privacy Policy:

We reserve the right to update or change our Privacy Policy at any time. When we make changes, we will post the updated policy on this page and revise the "Last Updated" date at the top. If we make significant changes, we will notify our users through email or by placing a prominent notice on our website. We encourage users to periodically review this policy for any changes.

9. Contacting Us:

If you have any questions about this Privacy Policy, the practices of EngiVision Software, or your dealings with our website, please contact us at:

EngiVision Software
Email: legal@engivision.io